Student Clinical Placement

Students of today are colleagues of tomorrow.

Erlanger Health System recognizes that the clinical experience is often the catalyst for merging theory and practice so that both have meaning and application for patient care. Erlanger provides unique and valuable learning experiences as well as numerous career pathways. As a teaching hospital our goal is to prepare students for a rewarding career by demonstrating high-quality practice. Our Clinical Placement Coordinators are committed to collaborating with educational institutions in order to provide an environment of learning experiences.

Clinical Placement Options

Application Process

Clinical internships for graduate students are approved on a case-by-case basis. To be considered, candidates must be enrolled in a program that has a current contract with Erlanger. Students must complete the following prior to their clinical rotation. PT and OT students will also complete EXATT applications with applicable deadline. 

1. Complete the Online Application. After you complete the online application, Erlanger's Clinical Placement Coordinator will email you, asking you to complete steps 2 - 5 below.     

   Term Application Deadline	Student Notification	Student Documentation Due
   Fall: April 30	May 15	July 15
   Spring: October 15	November 1	December 15
   Summer: February 1	February 15	April 15

2. Schools must have a Clinical Affiliation Agreement (CAA) with Erlanger. If your application is approved and your school does not have a CAA, email Will Bozlee, Erlanger Clinical Resource Specialist, at clinical@erlanger.org to request one.
   
   
3. Students need to complete orientation on Total Clinical Placement System using your school’s password. If your school is not currently a member, email clinical@erlanger.org for instructions on how to create an associate member account. Once orientation is completed, email the completion certificates to your school for their records.
   
   
4. If your clinical rotation requires EHR access, please complete the appropriate EPIC access forms and submit them to clinical@erlanger.org and robin.debolt@erlanger.org
   
   • Confidentiality & Information Security Agreement  - email to clinical@erlanger.org
   • Request for EMR Access  - email to robin.debolt@erlanger.org
   • Instructor/Student Access Request Form - email to robin.debolt@erlanger.org
     
     
5. Have your school submit a Hospital Orientation Checklist. Academic institutions are responsible for maintaining current student files with all documents required on the Hospital Orientation Checklist. The only documents to be sent to Erlanger are your Online Application, EPIC access forms (if required), and the Hospital Orientation Checklist. Final approval cannot be determined until the orientation checklist is complete and returned to Will Bozlee at clinical@erlanger.org.

If you have questions about this process, please feel free to reach out to:

Will Bozlee, MSN, RNC, CVRN-BC
Erlanger Clinical Resource Specialist/Student Clinical Placement
423-778-4162
clinical@erlanger.org

Clinical Placement/Facility Expectation and Guidelines

• All clinical placements will follow Erlanger guidelines. It is the educational institution's responsibility to ensure instructors and students know the facility expectations and guidelines
• All programs seeking placement must have completed a current Affiliation Agreement. Send request to Clinical@erlanger.org
• Faculty of the school, college, university, or institution is responsible for maintaining current student files including Hospital Orientation Checklist and supporting documentation.
• Hospital Orientation Checklist must be submitted to the clinical site coordinator each semester before students may enter the facility. Checklist may be downloaded from TCPS Orientation website.
• All undergraduate nursing placement requests must be made through Total Clinical Placement System. Allied Health and graduate program requests should be made via email to clinical@erlanger.org. Do not make requests to department managers or staff.
• All clinical instructors and students must complete hospital orientation through TCPS. (General Orientation or Erlanger-specific orientation)
• Clinical instructors and students who are also employees of Erlanger Health System should act within the parameters of their role. Employees should not use badge or eChart access when on site as an instructor or student.
• Erlanger is smoke-free
• School-issued badges must be worn at all times-above the waist
• Minimal personal belongings should be brought on site.
• Students must not work the shift before clinical- 8hrs minimum between work and clinical.
• Unit breakroom areas, lounges or physician dictation areas must not be used; conference rooms may be utilized with manager permission. 
• Students should use the following designated dining areas for breaks, lunches and Post Conference.

Designated Dining Areas

Erlanger Main Campus

• Erlanger Bistro (cafeteria)
• Atrium (located behind Erlanger Bistro)
• Medical Mall Dining area across from CVS

Erlanger East

• Cafeteria (Building A)

Clinical Student Daily Check-In

Daily check-in must be completed by all students and faculty each shift prior to entering Erlanger clinical departments. Use THIS LINK or the QR code above.